Travel Reimbursements
Travel expense reimbursements go through the reimbursement platform Concur. Concur is the reimbursement platform for entertainment and travel reimbursements. Concur is available in the website version and an app for your smartphone. With Concur, travel and entertainment activity reimbursements have been electronically standardized for convenience and ease of use.
It is recommended you email digital copies (scans, PDF, photos, screenshots) of the receipts to your PASC Finance Coordinator, so they can prepare a Concur reimbursement expense report for you. Please add your PASC Finance Team representative as a Delegate in your Concur profile. Employees must add their PASC Finance Team representative as a delegate to process reimbursements. How to Add a Delegate. Please email all requests to the functional email for the department: finance@gss.ucsb.edu
You may initiate the Expense Report on your own. See below step-by-step guidance:
How to Create an Expense Report on Concur Mobile
Concur Business Expense Report: A Step-by Step Guide
Entertainment Reimbursesment
Entertainment reimbursements go through the reimbursement platform Concur. Entertainment Reimbursements refer to any expenses related to food, such as a business dinner, lunch meeting, or reception. Please note that UCSB has a strict Entertainment Policy that may restrict or deny your reimbursement claim. You can find this policy on the UCSB website: UCSB
Entertainment Policy. Please note that for all entertainment expenses, we need to turn in a complete guest count of
those who attended the event. Please use the PASC Attendance Sheet to print and then submit it for your event reimbursement.
Business Expenses
Reimbursements for Non-Entertainment and Non-Travel
Business expense reimbursements go through the reimbursement platform Concur. When it comes to reimbursements for non-entertainment and non-travel expenses such as supplies and books, it is important to note that, per BFS guidance, Business Expense (Miscellaneous) Reimbursements should always be a last resort. Memberships should also be purchase through the department Flexcard, membership Concur reimbursements should also be a last resort.
Amazon purchases should not be processed with Concur unless there are unique and unavoidable circumstances. Please refer to the purchasing section to know how to best place orders through Amazon.