Employment FAQ
How do I get my check deposited directly into my checking or savings account?
Please sign up for direct deposit through UC Path
🛠️ Steps to Enroll
- Log in to UCPath with single sign-on.
- Go to your Dashboard or Employee Actions menu.
- Select Income and Taxes.
- Click on Direct Deposit.
- Enter your Bank Routing Number.
- Enter your Account Number (checking or savings).
- Select the Account Type and deposit amount or percentage.
- Submit your changes.
When do I get paid?
Our campus has two pay cycles: Biweekly and Monthly.
Biweekly Pay Schedule:
If you're a Non-Exempt/hourly Staff employee, an undergraduate student, or a graduate student employed in an hourly Student appointment title ONLY, you're paid on the Biweekly pay cycle and are required to record your hours worked using the electronic timekeeping system, Kronos.
Monthly pay schedule (paid the first of each month):
If you're an Exempt Staff employee, Academic employee, or graduate student employed in an academic student appointment title (GSR or TA), you will be paid on the first of each month. If the first falls on a weekend, you will be paid on the preceding Friday (except for December, which is always paid out on the first working day in January).
Graduate student employees who are concurrently employed in a student academic appointment title (GSR or TA) and an hourly Student appointment title are required to record their hours worked on the Biweekly schedule.
Electronic Timekeeping
Training materials for employees, managers, and faculty managers are now available on the Electronic Timekeeping website (timekeeping.ucsb.edu).
Time Reporting
The University of California has two designated pay cycles: Monthly and Biweekly. Which pay cycle an employee belongs to is determined by the following factors:
- Academic or Staff Exempt employees are defined as monthly paid (salaried) employees who are NOT eligible for overtime or shift/duty pay. These employees only report sick and vacation leave in full days.
- Staff Non-Exempt employees are defined as Biweekly paid (hourly) employees who ARE eligible for overtime and shift/duty pay. These employees report all time worked, rounded to the nearest quarter hour (e.g .25, .50, .75).
Please refer to the timekeeping knowledge portal for more detailed information.
Tax Questions
Most questions related to taxes, tax documents, and tax filing need to be directed to Accounting, the Internal Revenue Service, or your own Tax Preparer. Employees who are not US citizens or permanent residents should contact the Office of International Student and Scholars for assistance.
Safety & Workers' Compensation
Please familiarize yourself with the safety procedures and the meeting area in the event of an evacuation. If you are located outside of Phelps Hall, please familiarize yourself with the emergency plan of the department providing space.